Reduces the risk of penalties for delayed or incomplete response to audits, lawsuits, and public records requestsД¬ritically, while it can be difficult to quantify, a good filing system spares individuals time and energy spent performing after-the-fact records management.Stronger business continuity in the event of a disaster or an unplanned emergency event.Improved onboarding and offboarding of personnel.Less time spent filing, searching for, and cleaning up information.Reduces the number of documents you keep.This guide provides recommendations and best practices for designing a system to organize your officeвЂ™s electronic records.

be expandable and flexible enough to meet usersвЂ™ needs.align with the retention periods of the records it contains.

ensure integrity and continuity of recordkeeping practices despite personnel changes.

offer quick and easy storage and retrieval of information.

While the focus has changed from paper to electronic records, the organizational concepts remain much the same across formats.

In addition to adhering to an approved retention schedule, this also means organizing your records in such a way that they can be located, viewed, and disposed of in a straightforward manner.

Materials that may be disposed of without a specific retention periodДЄs a state agency, the University of Washington has a legal responsibility to demonstrate the proper care and management of its records.

Electronic records that do not need to be printed or saved.

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